Expense Report

Streamline Reimbursements with a Free, Professional Expense Report Template for Google Docs

Need a simple, clean way to submit business expenses? Our free Basic Expense Report Template for Google Docs offers a straightforward, document-based solution for employees, contractors, and small business owners. Skip the complex spreadsheets and use this intuitive template to create a perfectly formatted, itemized expense report in minutes.

Ideal for one-time submissions, this template provides a narrative structure that's easy for approvers to read and understand, making the reimbursement process faster and more efficient.

Key Features & Benefits:

Clean, Professional Format: Presents a polished, easy-to-read report for managers and finance departments, enhancing clarity and professionalism.

Simple Itemized Table: Log all your expenses in a structured table, including Date, Description, Category (Lodging, Meals, Airfare, Supplies, Parking, etc.), and Amount.

Clear & Concise Layout: Unlike a spreadsheet, the document format is ideal for telling the story of a business trip or project, with a logical flow from introduction to summary.

Dedicated Notes Section: Add crucial context for any expense, explain the business purpose, or provide additional details required by your company's policy.

Automatic Grand Total Calculation: The template includes a formatted table that automatically calculates the total reimbursement amount you are requesting.

Fully Customizable & Easy to Use: This Google Docs template is 100% editable. Add your company logo, adjust categories, or change the layout to match your exact needs without any formatting headaches.

Seamless Digital Workflow: As a Google Doc, it can be easily shared, commented on, and approved by managers. Download it as a PDF for a formal submission or email it directly from Drive.

Who Is This Template For?

Employees who need to submit travel, meal, or other business expenses for reimbursement.

Freelancers & Independent Contractors billing expenses back to their clients.

Small Business Owners & Startup Teams who need a simple, no-fuss system for tracking company spending.

Managers & Finance Approvers who want a standardized, clear format from all report submitters.

How to Use This Free Template:

Click the link to open the template in Google Docs.

Make a copy for yourself (File > Make a copy).

Fill in your details: Add your name, department, report ID, and the purpose of your expenses.

Itemize your expenses in the provided table and add any necessary notes.

Share or Download: Submit the Doc directly to your manager or download it as a PDF for a professional record.

Simplify your expense reporting today. This template eliminates the clutter and provides a clear, document-based approach that gets you reimbursed quickly.

Download your free Basic Expense Report Template for Google Docs and create your first report in minutes!